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Features

Every feature,and the plan it is actually on.

Data room features for sharing, tracking and e-signature. Sharing, gating, tracking, e-signature and AI Legal Drafting, walked through in full - what each feature does, how it works, and the exact tier that includes it. Where a feature has a limit, the limit is on this page too.

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Hosting
London, UK
Free tier
3 rooms, 25 links
E-signature
From Pro
AI drafting
From Pro, 17 templates

01Sharing

Secure sharing & rooms.

Turn any set of documents into a virtual data room: one organised, gated link instead of a stack of email attachments you can never take back.

  • Data roomsFree: 3 rooms
    Unlimited on paid plans

    Group the documents one audience needs into a single room, shared as one link. The Free plan includes 3 rooms and 25 active links, forever, no card required. Pro and above remove the room and link limits entirely.

  • Verified-email + one-time codePro+

    Require a viewer to confirm their email address and enter a one-time code before a room opens, so you know exactly who is looking without them ever needing an account.

  • NDA acceptance gateBusiness+

    Collect an NDA acceptance and a timestamped receipt before a viewer can open the room - useful the moment a deal or disclosure needs a signed-off confidentiality step first.

  • Passcodes & link expiryPro+

    Add a passcode on top of email verification, and set a link to expire automatically after a date or a number of views, so access does not quietly outlive the reason you shared it.

  • One-click revocationAll tiers

    Cut access for every viewer instantly, even on pages they have already opened - see the full approach on the security page.

02Insight

Tracking & analytics.

Email tells you a document was delivered. This tells you it was read: who opened the room, which pages they stayed on, how far they got, and how that compares to a casual visit. See the viewer analytics glossary entry for the full definition.

  • Page-by-page viewer analyticsFull: Pro+ - Free: totals only

    Free shows basic totals; Pro and above break every view down page by page, so you can see exactly which section of a document someone actually read.

  • Raw-visit vs verified-viewer splitAll tiers - verified viewers need the Pro gate

    A raw visit (a link opened, not yet identity-confirmed) is always shown separately from a verified viewer (email-confirmed), so your numbers are never inflated by a link forwarded around unopened. Verified viewers appear once the Pro-and-above email verification gate is on; Free links record raw visits.

  • Dwell time & completionPro+

    Time spent per page and how far through a document a viewer got, so you can tell a thorough read from a quick skim before you follow up.

  • Live presenceAll tiers

    See a room while it is being used, not just afterwards: a live count of viewers currently reading a shared document, and a named roster of which of your own team members are in the room right now.

  • Weekly digest emailAll tiers

    Every Monday, a summary of the past seven days across your rooms - views, unique viewers and your most-opened links - with a one-click unsubscribe link in every email.

03Documents

Documents.

Upload once, preview instantly, and keep the same link live even after you replace the file underneath it.

  • Word, Excel & PowerPoint uploadsBusiness+

    Upload Office documents directly - they are converted to a clean PDF preview automatically, no separate export step before sharing.

  • PDF previewAll tiers

    Every document opens in an in-browser preview, so a viewer never has to download a file just to read it.

  • Version swap, same linkAll tiers

    Right-click a document and choose Replace file: every live link serves the new version from its next open, with nothing to reissue. Previous versions stay in your history, private by default, and you can choose per link whether its viewers may see what changed.

  • Per-viewer watermarkingBusiness+

    Watermarking stamps each viewer's identity onto the document they see, discouraging a screenshot from circulating without a trace back to who opened it.

  • Full-text search inside documentsAll tiers

    Search the words inside your documents, not just their titles. Results come back as ranked snippets with the matching phrase highlighted, across your rooms and unfiled uploads alike.

04Signing

E-signature.

E-signature with a per-field audit trail (timestamp, signer IP and intent-to-sign consent), from Pro. See the full definition in the electronic signature glossary entry.

Electronic signatures are admissible for most commercial documents in England & Wales; exceptions include deeds, wills, land transfers and lasting powers of attorney. General information, not legal advice.

  • E-signature5 e-signatures / month - Business/Enterprise: unlimited

    Send a document for signature and get it back executed, with no separate signing tool to buy. Pro includes 5 e-signatures / month; Business and Enterprise include unlimited e-signatures.

  • Sequential signersPro: two signers - Business+: more

    Set a signing order, so the second signer only sees the request once the first has completed theirs. Pro covers two signers; Business and Enterprise add more parties per request.

  • Automatic remindersPro+

    Send a reminder to a signer who has not completed their part yet, throttled so nobody is reminded more than once in 24 hours.

  • Audit certificateAll signed documents

    Every executed document carries an audit certificate recording signer IP, intent-to-sign consent, timestamps, SHA-256 fingerprint, retained for 24 months.

05Drafting

AI Legal Drafting.

Legal Drafting is a live product feature - it assembles vetted clauses, never invents legal wording; a starting point, not legal advice. Browse the source material in the template library.

A starting point for your own documents, not legal advice.

  • Legal DraftingPro+

    Answer a short set of plain-English questions and get a complete draft assembled from vetted clauses. It never invents legal wording - it selects and assembles from a fixed clause library for England & Wales.

  • 17 templates, 5 clustersEngland & Wales
    Protect IPPeople & FoundersInvestor ReadyCommercialCorporate Governance

    Covers Protect IP, People & Founders, Investor Ready, Commercial, Corporate Governance - from NDAs and IP assignment to board resolutions - each one a real template you can also read for free in the template library.

  • Monthly document allowancesPro / Business / Enterprise

    Pro includes AI legal drafter: 3 docs / month (PDF), Business includes AI legal drafter: 25 docs / month (PDF + Word) and Enterprise includes AI legal drafter: 100 docs / month (PDF + Word). See the full breakdown on pricing.

  • Contract register & expiry remindersPro+

    Keep executed contracts in one register with their end dates. As an expiry approaches you are reminded in-app and by email at each milestone you choose - 30, 7 and 1 day before by default, from a menu of 90, 60, 30, 14, 7 and 1 - and you can copy in up to five colleagues, so a renewal never arrives as a surprise.

06Collaboration

Working as a team.

Bring colleagues into a room with the least access that does the job, and keep the team's working notes where recipients can never see them.

  • Member rolesAll tiers

    Add colleagues to a room as a viewer, viewer with download, contributor or admin. And when an adviser only needs one file, skip membership entirely: send a gated link to that single document, so they see exactly the file they are helping with and nothing else.

  • Q&A workflowBusiness+

    Viewer questions land in one inbox with a reference number (Q-1, Q-2, ...), categories and open or answered states. Draft answers are held where a viewer can never read them - an answer only reaches the other side when you publish it, and you preview exactly what will be disclosed first. The whole log exports to CSV for your deal record. The assignee is a note about who is holding the thread, not a routing rule.

  • Document commentsAll tiers

    Discuss a document with your team, anchored to the exact page - or, in a spreadsheet, the exact cell range - with resolve and reopen states. Comments are only ever visible to the room's owner and members; a recipient opening your link can never see them.

07Trust

Security & hosting.

Where your documents live and who is responsible for keeping them safe. Full detail on the security page.

  • Two-factor authentication (TOTP)All tiers

    Enrol an authenticator app and keep recovery codes for the day you lose it. Enforcement lives in the database, not just the login screen: once 2FA is on, a password-only session cannot read your documents at all - Postgres itself refuses, across more than 30 tables and file storage.

  • Screenshot deterrenceBusiness+

    Force the per-viewer watermark on, blur the document the moment its tab loses focus, and disable printing and right-click. It deters and traces - a leak carries the viewer's identity - but no software can stop a phone camera pointed at a screen.

  • UK-hosted in London, EU-region encrypted backups, GDPR-ready. At rest AES-256, in transit TLS 1.2+
  • runs on SOC 2 Type II and ISO 27001 audited platforms from our infrastructure providers, Supabase and Cloudflare
  • Supabase: SOC 2 Type II, ISO 27001 (data layer); Cloudflare: SOC 2 Type II, ISO 27001/27018/27701, PCI DSS Level 1 (edge and firewall)
  • DPA available on request
  • No third-party viewer tracking cookies

08Billing

Plans & billing.

One flat GBP price per plan, never per seat or per viewer. Full tier-by-tier detail, FAQ and the annual-saving toggle live on pricing.

  • Company accounts (organisations)Enterprise

    Bring the whole company under one account with unlimited seats. Billing scales on capacity - storage and AI drafting documents - never on headcount, and verified colleagues share the organisation's plan without paying per user. Organisations are Enterprise only; Free, Pro and Business are one account each.

  • AI drafting credit packsPro+

    Top up the AI legal drafter without changing plan: one-time packs of 10 documents for £9.99, 25 for £19.99, 50 for £34.99. Pack credits never expire and are only spent after your monthly allowance runs out, so they never eat into the documents your plan already includes.

  • Flat GBP price per plan - never per seat, per user or per viewer
  • Free plan: 3 rooms, 25 active links, forever, no card required
  • Billed monthly or annually (annual is 10x the monthly price, so two months free); cancel anytime
  • Storage add-ons available on any paid plan, resized or cancelled anytime
  • Recipients and viewers never pay and never need an account

Features FAQ

What people ask before they start.

Straight answers on tiers, hosting and what the drafter does.

3 rooms, 25 active links, forever, no card required. Free does not include e-signatures or AI Legal Drafting - both are available from Pro.

99 Data Rooms runs on SOC 2 Type II and ISO 27001 audited platforms from our infrastructure providers, Supabase and Cloudflare. Those reports are held by the providers named, and the full detail is on the security and trust pages.

UK-hosted in London with primary data resident in the UK and encrypted backups in an EU region, AES-256 at rest, TLS 1.2+ in transit, DPA on request.

Yes. Legal Drafting is a live feature. It assembles vetted clauses, never invents legal wording; a starting point, not legal advice.

Electronic signatures are admissible for most commercial documents in England & Wales; exceptions include deeds, wills, land transfers and lasting powers of attorney. General information, not legal advice.

A raw visit is a link being opened, before any identity check. A verified viewer has confirmed their email (and, where required, a one-time code or NDA acceptance). Analytics always show both, so open counts are never mistaken for confirmed reads.

Yes, on Business and Enterprise. They are converted automatically to a clean PDF preview, so viewers never need Microsoft Office installed to read them. Plain text files upload on every plan, and you can write Markdown and HTML documents inside a room.

Right-click the document and choose Replace file. Every live link serves the new version from its next open, so nothing needs resending. Previous versions are kept in your history, where you can reopen one or make it current again. That history is private by default, including on every link you have already sent; you can turn it on for a particular link if you want its viewers to see what changed.

Yes, on Business and Enterprise. Viewer questions arrive in one inbox with reference numbers, categories and open or answered states. Draft answers stay private until you publish them, and the whole log exports to CSV for your deal record.

Yes, two ways. A public, read-only MCP server lets any AI agent answer questions about the product from source. On Business and Enterprise, an authenticated MCP connection can also work inside your own rooms: it is off by default on every room, read-only unless you explicitly grant writes, fully logged and revocable at any time.

Want the full price list? See pricing, the plain-English glossary, or how teams use this for fundraising, M&A and legal work. Weighing tools against a specific alternative? See compare.

See it running on your own documents. Upload a PDF, send one link, and watch the page-by-page picture fill in. 3 rooms and 25 active links stay free forever, with no card.