01
A separate room per bidder
Each bidder gets its own data room. There are no shared folders between them, so one bidder can never see another's documents or even know who else is in the process.
For procurement and RFP teams
Bidders must never see each other.
Running a competitive RFP means every bidder's submission has to stay walled off from every other bidder. Give each one its own separate room, share the tender pack under control, and keep submissions isolated from open to award.
- Use case
- Procurement
- Isolation
- Room per bidder
- Analytics
- Per viewer
- Hosting
- London, UK
From tender to award
One room per bidder, fully walled off.
The whole point of a fair process is separation. Create a distinct room for each bidder so nothing crosses between them, and keep a clean record of the whole run.
02
Issue the tender pack under control
Share the specification and supporting documents as tracked links, gated behind a verified email and one-time code, with an expiry aligned to your deadline.
03
Scope access tightly
Give a member access to only their own room. A bidder's team sees exactly their materials and nothing beyond, and you control that per room.
04
See who engaged
Page-by-page analytics per viewer show which bidders actually read the full specification and which skimmed it, useful when you assess seriousness.
05
Sign what needs signing
Built-in e-signature handles confidentiality undertakings and award paperwork, each executed document carrying a tamper-evident SHA-256 certificate.
06
Close it cleanly
When you award, one click revokes access across the rooms of unsuccessful bidders, effective even mid-scroll, so live tender material stops circulating.
Separate room per bidderScoped member accessVerified-email gatePer-viewer analyticsOne-click revoke at award
Procurement and RFP FAQ
What RFP teams ask.
How do you guarantee bidders cannot see each other?
You create a separate data room for each bidder. They are distinct rooms, not shared folders, so there is no path from one bidder's materials to another's, and a bidder never learns who else is participating.
Can I give a bidder's team access to only their room?
Yes. Member access is scoped, so you can give a member access to only their own room. Their team sees exactly the materials you intend and nothing else.
What happens to access when the RFP closes?
One click revokes access across the rooms you choose, effective even while someone is mid-read. Unsuccessful bidders lose access to the tender material immediately at award.
Is it UK-hosted and affordable?
Yes. Documents are hosted in the UK (London), encrypted with AES-256 at rest, with a DPA on request. Pricing is flat and in GBP, there is a free tier with 3 rooms to start, and a 14-day trial on paid plans.
Running many parallel rooms? See accelerators and pitch competitions for mass-revoke, M&A diligence, or the virtual data room glossary.
Run your next tender with the walls built in. Create a room per bidder, issue the pack and revoke on award. Three rooms stay free for as long as you want them, no card required to start.